Grading Procedures/Requirements

Grades: Resign (R)

Graduate Students have the prerogative to resign any course for which they have registered without GPA penalty through the end of the 11 week of the fall or spring term. All course resignations processed during the permissible dates (as published in the class schedule available through the Office of the Registrar) will be indicated as officially resigned courses by the notation R on all grade reports, transcripts and other official university documents. Resignation from all courses should be done through the HUB Student Center, which students may access through the MyUB portal. There are no quality points attached to an R designation.

Grades: Incomplete (IU)

For all graduate-level courses, an interim grade of incomplete (I) may be assigned if the student has not completed all requirements for the course. An interim grade of I shall not be assigned to a student who did not attend the course. For all graduate courses the default grade accompanying an interim grade of I shall be U and will be displayed on the UB record as IU. The default unsatisfactory (U) grade shall become the permanent course grade of record if the IU is not changed through formal notice by the instructor upon the student's completion of the course.

Assignment of an interim IU is at the discretion of the instructor. A grade of IU can be assigned only if successful completion of unfulfilled course requirements can result in a final grade better than the default U grade. The student should have a passing average in the requirements already completed. The instructor shall provide the student specification, in writing, of the requirements to be fulfilled. The default U grade shall become the grade of record if the IU is not replaced by a permanent grade within 12 months after the close of the term for which the IU is assigned according to the following chart.

Courses Taken in Any Given Year During:

Deadline for Change of Grade or Petition for Extension of Deadline:

Summer semester

Aug. 31st of the following year

Fall semester

Dec. 31st of the following year

Spring semester

May 31st of the following year

The instructor may set an earlier deadline for completion of the course requirements. If an earlier date for completion is set, the instructor shall inform the student thereof in writing. A student may not re-register for any course in which the student has an interim IU grade.

Grade Changes: Incomplete (IU) Change

Changing an existing incomplete (IU) grade before the default date does not require an explanation nor approval of the Graduate School. Once an IU grade has defaulted to a U, it cannot be changed. However, if an instructor makes an error, a correction can be made to that final grade if it was assigned before the default date. Such a correction must be requested before the end of the term following the default date listed on the incomplete (IU) default date chart.

Once an incomplete IU is changed to an unsatisfactory U grade, the course, if offered again, may be repeated for credit.

The incomplete IU should not be used for dissertation guidance, thesis, project or portfolio credits in which continual registration is required by the university.

Grade Submission Dates

Faculty shall submit grades for all courses by the due date scheduled for each term, which shall be no less than seven days (including weekends and holidays) after the last day of the term's final examination sessions or the last day of classes of a term not having separately scheduled final examination sessions. Courses offered in a non-standard term, e.g., a non-standard summer session, may have a shorter time for grade submission. Grades may be obtained by students and advisors through the HUB Student Center available through the "MyUB" portal the day after they are submitted.

Grades: Satisfactory/Unsatisfactory (S/U) and Written Evaluation

The instructor shall announce the grading procedures for the course at the first meeting of the semester. This announcement should include the specification of an S/U option or a letter grade only system.

Students who wish to be graded on a basis different from the one announced by the instructor must submit a written request to the instructor by the fourth week of class. The instructor's decision will be final and will be transmitted to the student in writing.

An S indicates credit earned and U indicates no credit earned. The S grade should be awarded only in those instances where a student's weighted grade would have been equivalent to a B or better. No more than 25 percent of required formal course credits in a student's graduate program (not including courses taken as research, thesis, project, portfolio or dissertation guidance) shall be graded on an S/U basis. Satisfactory (written) SW grades shall not be construed as S grades for this purpose. An academic unit may establish a lower percentage limit.

Exclusive of S grades, courses to be included as satisfying degree program requirements must average B or better. The U grade indicates unsatisfactory performance, but is not computed in the overall grade point average reflected on the official transcript.

Grades for Dissertation, Research, Thesis, Project or Portfolio Work (L Grades)

Load (L) grades may be assigned to signify adequate progress in dissertations, research, theses, projects and portfolios since continuous registration is required. All L grades will be changed to S grades by the Office of the Registrar upon final acceptance of the dissertation, thesis, project or portfolio and completion of all degree requirements. If the instructor wishes to have a default grade other than S recorded, a Universal Grade Change form must be submitted. For master's degree students, if all degree requirements are satisfied by means other than the thesis, research, project or portfolio (e.g., comprehensive exam), any L grades received will permanently remain on the transcript.

Faculty are encouraged to assign satisfactory S or unsatisfactory U or weighted grades to any term of dissertation, research, thesis, project or portfolio work, since these grades do not imply final approval of the dissertation, thesis, project or portfolio itself.

Grades: Resign (R)

Graduate Students have the prerogative to resign any course for which they have registered without GPA penalty through the end of the 11 week of the fall or spring term. All course resignations processed during the permissible dates (as published in the class schedule available through the Office of the Registrar) will be indicated as officially resigned courses by the notation R on all grade reports, transcripts and other official university documents. Resignation from all courses should be done through the HUB Student Center, which students may access through the MyUB portal. There are no quality points attached to an R designation.