Step 1. If an instructor has reason to believe that a student may have committed an act of academic dishonesty, the instructor shall notify the student suspected of academic dishonesty by e-mail to the student's UB IT address with receipt requested, by certified mail return receipt requested, or by written notice delivered in person with a copy countersigned by the student and retained by the instructor within 10 academic days* of discovery of the alleged incident.
Once the alleged incident has occurred, the student may not resign from the course without permission of the instructor.
The instructor shall meet and consult with the student within 10 academic days* of the date of notification. If the student fails to attend the consultative meeting, the instructor has the authority to reach a decision and to impose a sanction (if appropriate) without the student consultation.
At consultation, the instructor shall inform the student of the allegations relating to the specific infringement, and the student shall be given a copy of the Academic Integrity Policy and Procedures.
At the request of either or both parties, the consultation may be recorded. A departmental note-taker (a staff or faculty member, but not a teaching assistant) may record consultation proceedings. The student must agree to the presence of the note-taker, and the student may also have a note-taker in attendance.
Step 2. If, after consultation with the student, the instructor believes the student did not commit an act of academic dishonesty, no sanctions may be imposed. The instructor will orally inform the student of that finding and, if the student so requests, will provide the student with a written statement confirming that finding. Procedures end.
If, after consultation with the student, the instructor believes the student did commit an act of academic dishonesty, the instructor has the authority to impose one or more of the following sanctions:
1. Warning. Written notice to the student that he/she has violated a University academic integrity standard and that the repetition of the wrongful conduct may be cause for more severe sanctions.
2. Revision of Work. Requiring the student to replace or revise the work in which dishonesty occurred. (The instructor may choose to assign a grade of “I” [Incomplete] pending replacement or revision of the work.)
3. Reduction in Grade. With respect to the particular assignment/exam or final grade in the course.
4. Failure in the Course. To be indicated on the transcript by a grade of “F” without comment.
5. Such other reasonable and appropriate sanction(s) as may be determined by the instructor (or Committee at later levels of review) with the exception of those subsequently described under #6.
6. Recommendation of any of the following University sanctions (these require approval at the department, College/School, and Graduate School levels).
a. Failure in the Course with Citation of Academic Dishonesty: To be indicated by an “F” on the transcript with the notation that the grade of “F” was assigned for reason of academic dishonesty. Only the Dean of the Graduate School or his or her designee may impose this sanction.
b. Suspension from the University: For a definite term upon stated conditions. Only the University President or his/her designee may suspend a student from the University.
c. Expulsion from the University: With comment on the transcript. Only the University President or his/her designee may expel a student from the University.
Step 3. The instructor shall provide the student with a copy of the decision, sanction(s) imposed, and the student’s right to appeal that decision. The instructor’s decision letter shall be sent to the student (via certified, return receipt mail), the department chair, and the Dean of the Graduate School within 10 academic days* of the date of the consultation meeting. This statement of decision shall be included in the student’s confidential file maintained in the Graduate School. The student shall have access to this file.
University Sanctions. If the sanctions imposed at the instructor level include recommendation of University sanctions (as listed in Step 2.6), departmental level procedures are required, and shall be initiated within 10 academic days* of the department chair’s receipt of the statement of decision.
Right to Appeal. The student may appeal the instructor’s findings. The student’s request for an appeal, including specification of the grounds for appeal, must be submitted in writing to the instructor and to the department chair no later than 10 academic days* after the instructor has notified the student of his or her decision.