The Office of Internships and Experiential Learning staff completes academic registrations for approved students within university drop/add deadlines. Earning academic credit for an internship involves an overall process which includes the following components.
Tell Us About Your Internship
Once you have secured an internship offer, your first step is to tell us about it. A detailed internship description must be submitted for our review in order to determine credit eligibility.
Follow These Academic Registration Steps
Easy step-by-step guide
Log in to BizLink, click "Report My Internship" from your list of shortcuts, complete and save the Main Form.
Our staff will review all internship reports for approval.
Once approved, we will email your employer and instruct them to complete the Management by Objectives Contract (MBO). You will be copied on that email.
Coordinate with your employer, as you and the employer are both required to read, complete and sign the MBO.
Submit the completed MBO to our office. International students must also submit an offer letter (see below).
- We complete your course registration for three academic credits. The course will appear on your UBLearns account, but keep in mind that you will submit all internship assignments through BizLink.
Additional steps for international students:
- Obtain an offer letter from your supervisor, presented on company letterhead, including the information below:
- Start and end dates of internship
- Number of work hours per week (not to exceed 20 hours during fall and spring semesters or 40 hours during summer)
- Your supervisor's name and signature
- Bring your offer letter and completed MBO to our office. When completed, you will be provided with proof of registration and an advisor letter required by ISSS, which you will take to 210 Talbert to begin the Curricular Practical Training (CPT) authorization process. There is no fee for CPT.
Frequently Asked Questions
I found my internship using a resource outside of BizLink, what's my next step?
- Obtain a detailed description of the internship position from the employer. Provide them with the Internship Description Guide for assistance. Use the information entered into the Internship Description Guide to help you report your internship in BizLink.
If I complete a summer credit-bearing internship, do I pay summer tuition?
- Yes, a credit-bearing internship is linked to actual academic credits. You must pay tuition upon the semester of enrollment. This is the case for any course taken within the SUNY system. Current tuition rates can be found on the Student Accounts website.
Are there academic assignments during my internship?
- Yes, you are required to complete assignments as outlined on our syllabus, which is located in UBLearns, BizLink, and on our website. We also email the syllabus to all interns after registrations are complete.
Am I legally required to register my internship for credit?
- Legally, for-profit companies cannot offer unpaid internships unless they are recognized by the university as connected to the academic curriculum. If you are working as an intern in a for-profit company and are not paid or registered for credit, the employer is violating U.S. Department of Labor regulations. Nonprofit organizations often prefer students to be registered for credit during internships as well.
- Insurance coverage: as long as you are registered for our credits, you are covered under your student health insurance during your internship.
Can I exceed 18 credit hours to add an internship to my courseload?
- An undergraduate internship registration that will cause you to exceed 18 credit hours requires an override on your HUB account. Please bring this issue to our attention before we attempt to complete your registration. Overrides are granted only after the undergraduate office has reviewed your academic performance and communicated their decision to us.
- An MBA student is not usually eligible to participate in a credit-bearing internship if doing so will cause his/her total credits for the semester to exceed 18. Contact us for assistance.